Parliamentarian

 

Current Parliamentarian

What is a parliamentarian?

  • She a consultant who advises the presiding officer and other officers, committees, and members on matters of parliamentary procedure

What is her role?

  1. BE IMPARTIAL
    • Is to be impartial and make sure everyone plays by the rules.
    • Does not exercise the same rights as a members
    • Does not make motions, debate, or vote, except by ballot.
  2. KNOW THE RULES
    • Must know the rules of the organization and of the parliamentary authority. As the size of the group increases, so must the depth of knowledge of the parliamentarian.
  3. PRESIDENT’S APPOINTMENT
    • Appointed for her knowledge and skills, not as an honor or special appointment for a friend.
    • Should be reliable and trusted to provide accurate advice for everyone on both sides of an issue.
    • The president and parliamentarian should have a good working relationship.
  4. VARIED ROLES –
    • Has a variety of duties before and during meetings with members, committees, officers, and boards.
    • The goal is for the business to be handled properly and smoothly.
  5. DUTIES BEFORE A MEETING –
    • Review agenda with the president to be familiar with the business and possible problems may arise.
    • Review the bylaws and standing rules of the organization.
    • Work with any committee members who request assistance in preparing reports for the meeting.
  6. DUTIES DURING A MEETING
    • Preparatory work before the meeting should reduce the work necessary during the meeting.
    • She should arrive early to counsel as needed.
    • Have a copy of the governing documents at the meeting.
    • Keep track of the motions to assist the presiding officer. Be as inconspicuous as possible.
    • Provide advice when requested and communicate with the president tactfully and discreetly.
    • Remain impartial and be prepared to cite references if needed. Be available after the meeting for further counsel.

Resources:

Parliamentary Points

The ABC’s of Parliamentary Procedure,
There are principles of Parliamentary law, which are based on:
  • Justice for all (equal rights)
  • Courtesy to all (as in life)
  • One thing at a time (keep order)
  • Rule of the majority
  • Rights of the minority

How to settle differences…

Strive to settle the differences in your Unit.  If this does not seem to possible, seek assistance from your District President and/or Sectional Vice President.  If any of these deem it necessary, they will contact the Department Parliamentarian and ask for advice.   Remember the Parliamentarian is only to give advice.  The Presiding Officer makes the ruling.

Information from the national Organization…

“Proper protocol is for the Unit to go to their Department with inquiries concerning disputes with the Unit so that the Department Parliamentarian can assist the Unit at the local level.  If the Department needs assistance in responding to the Unit, they will then refer the inquiry to National.”
 If correspondence is sent to National, they return it to the Department Office and the Office Staff will then pass it on to the Department Parliamentarian.